SMALL-EVENT COORDINATION PROPOSAL — EDITABLE EXAMPLE
Illustrative USD pricing before tax. Replace the scope, quantities and rates before using this as an offer.

Business: [your business and contact details]
Client: [name and contact details]
Job address / event location: [location]
Proposal date: [date]
Valid through: [date]

SCOPE
- Develop the agreed brief, supplier contact list and run-of-show within six planning hours.
- Provide four hours of lead coordination during the defined event window.
- Provide four assistant hours for the stated support tasks.
- Track client approvals and provide the agreed event handoff record.

INCLUDED
- The stated planning, coordination and assistant time.
- One administration/travel allowance.
- The defined brief, contacts, approvals and run-of-show deliverables.

EXCLUDED / SEPARATE APPROVAL
- Venue, catering, rentals, entertainment and other vendor charges.
- Unapproved spending, additional design services or extra hours.
- Guarantees about independent vendors or regulatory approvals outside the assigned scope.

PRICING
Planning and run-of-show: 6 hours × $50.00 = $300.00
Lead event coordination: 4 hours × $60.00 = $240.00
Assistant support: 4 hours × $25.00 = $100.00
Administration/travel: 1 allowance × $60.00 = $60.00
Example subtotal before tax: $700.00
Applicable tax: [confirm taxable items, rate and amount]
Final total: [subtotal plus applicable tax and agreed adjustments]

SCHEDULE
Start / service date: [date or agreed trigger]
Duration / frequency: [confirm]
Access and client responsibilities: [confirm]

PAYMENT AND CHANGES
Payment schedule: [agreed amounts, due dates and any permitted deposit]
Changes: Describe the revised work, price and schedule in writing for approval before proceeding.
Cancellation / rescheduling: [agreed policy consistent with applicable rules]
Warranty / ongoing responsibility: [state the actual commitment, limits and owner responsibilities]

COMPLETION / HANDOFF
Deliver the approved run-of-show and contact record, then reconcile service hours and authorized changes with the client.
Client approval: [name, date and agreed acceptance method]

EXAMPLE ASSUMPTIONS
- The client contracts and pays vendors directly in this example.
- The $700 service fee excludes third-party event budgets and applicable tax.
- Decision authority, service window and provider responsibilities need written confirmation.