ASSESSED HVAC EQUIPMENT REPLACEMENT — EDITABLE EXAMPLE
Illustrative USD pricing before tax. Replace the scope, quantities and rates before using this as an offer.

Business: [your business and contact details]
Client: [name and contact details]
Job address / event location: [location]
Proposal date: [date]
Valid through: [date]

SCOPE
- Supply the approved matched [manufacturer/model/capacity] equipment package.
- Remove listed existing equipment and complete the specified installation interfaces.
- Complete and document the agreed commissioning checks.
- Provide controls orientation and product/maintenance handoff documents.

INCLUDED
- The stated approved equipment package and installation labor.
- Listed connection materials and commissioning work.
- The agreed removal scope and client handoff.

EXCLUDED / SEPARATE APPROVAL
- Unlisted duct, electrical, structural or existing-system remediation.
- Permits/inspection fees unless identified in the final quote.
- Savings, rebate or tax-credit guarantees.

PRICING
Approved equipment package: 1 package × $2,300.00 = $2,300.00
Defined installation: 16 labor-hours × $65.00 = $1,040.00
Listed connection materials: 1 allowance × $180.00 = $180.00
Commissioning and handoff: 1 job × $250.00 = $250.00
Example subtotal before tax: $3,770.00
Applicable tax: [confirm taxable items, rate and amount]
Final total: [subtotal plus applicable tax and agreed adjustments]

SCHEDULE
Start / service date: [date or agreed trigger]
Duration / frequency: [confirm]
Access and client responsibilities: [confirm]

PAYMENT AND CHANGES
Payment schedule: [agreed amounts, due dates and any permitted deposit]
Changes: Describe the revised work, price and schedule in writing for approval before proceeding.
Cancellation / rescheduling: [agreed policy consistent with applicable rules]
Warranty / ongoing responsibility: [state the actual commitment, limits and owner responsibilities]

COMPLETION / HANDOFF
Deliver the approved equipment records and agreed test documents, demonstrate controls, and provide manufacturer care information.
Client approval: [name, date and agreed acceptance method]

EXAMPLE ASSUMPTIONS
- Qualified assessment and equipment compatibility are prerequisites.
- Illustrative labor excludes the separately stated commissioning allowance.
- Confirm actual equipment availability, permit responsibilities and local requirements.