Start with a proven structure, then tailor it to the actual job.
A winning landscaping proposal isn't just a price list — it's what separates the contractor who gets the job from the one who gets ghosted. Here's exactly what yours should include, with a real AI-generated example.
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A residential spring cleanup starter with debris removal, bed edging, mulch, pruning, and planting allowances.
Starter prices are left blank so you can quote accurately for your market and job conditions.
Open with 2-3 sentences describing the project at a high level. Include the property address, the type of work (spring cleanup, full renovation, maintenance contract), and what the client can expect when it's done. This sets the tone and shows you understood their needs.
This is the meat of the proposal. Break it down by area or task: bed cleanup, mulch installation (specify cubic yards and type), new plantings (list species, sizes, quantities), sod (square footage), hardscape, irrigation, grading. Be specific — "8 cubic yards of double-shredded hardwood mulch" beats "mulch installation." Clients trust detail.
Line items with description, quantity, unit, and unit price. Common items: cleanup (per job), mulch (per cubic yard), plants (each), sod (per sq ft), edging (per linear ft), labor (per hour or per job). Show the subtotal, tax if applicable, and total. Contractors who itemize win more jobs because clients can see exactly what they're paying for.
Inclusions: material delivery, debris removal, plant placement by designer, watering instructions. Exclusions: irrigation system changes, tree removal, ongoing maintenance (unless quoted separately). This prevents scope creep and protects both parties.
Step 1: Site prep and debris removal. Step 2: Grading and soil amendments. Step 3: Hardscape installation. Step 4: Plantings. Step 5: Mulch and edging. Step 6: Final walkthrough. Include estimated start date and duration. Clients love knowing what to expect.
Standard: 50% deposit to schedule, balance on completion. For larger projects: 1/3 deposit, 1/3 at midpoint, 1/3 on completion. Always state terms clearly — it avoids awkward conversations later.
This is a real landscaping proposal generated by ProposalBench. Start with a proven structure, personalize the job details, and let AI polish the finished proposal.
Evergreen Landscapes is pleased to present this comprehensive spring cleanup and bed renovation proposal for the Johnson residence. This project will transform your front and side yard beds with fresh plantings, premium mulch, and professional edging — creating a polished, welcoming curb appeal that lasts all season.
Our team will begin with a thorough spring cleanup of all landscape beds, removing accumulated leaf debris, dead plant material, and winter damage. All beds will be edged with a clean, defined border to separate lawn from planting areas.
We will install six 3-gallon Green Velvet boxwood shrubs along the front walkway, spaced evenly to create a low formal hedge that frames your entryway. The side bed will receive twelve mixed perennials — including Shasta daisies, Black-eyed Susans, and Russian sage — selected for continuous color from late spring through fall.
All planting beds will receive 8 cubic yards of premium hardwood brown mulch, installed at a 3-inch depth for optimal weed suppression and moisture retention. Finally, we will install 40 linear feet of aluminum landscape edging between the beds and lawn to maintain crisp, clean lines year after year.
| Description | Qty | Unit | Unit Price | Total |
|---|---|---|---|---|
| Spring cleanup — leaf/debris removal, bed edging | 1 | job | $450.00 | $450.00 |
| Boxwood shrubs (3 gal) — supply & plant | 6 | each | $65.00 | $390.00 |
| Perennials — supply & plant | 12 | each | $18.00 | $216.00 |
| Hardwood brown mulch — delivered & installed | 8 | cu yd | $75.00 | $600.00 |
| Aluminum landscape edging — supply & install | 40 | lin ft | $8.00 | $320.00 |
With over 15 years serving the western suburbs and more than 600 completed projects, Evergreen Landscapes delivers reliable craftsmanship and attention to detail on every job. We're fully licensed, insured, and stand behind our work with a satisfaction guarantee.
We'd love the opportunity to bring your vision to life this spring. This proposal is valid for 30 days — reach out anytime to schedule your project or ask questions.
By signing below, client accepts this proposal and authorizes the work described above.
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